For anyone teaching a group that has to stay small
A single workshop or a series of six evenings. Twelve places and not thirteen, paid before the first lesson, and a participant list you read at a glance.
The ceramics studio runs a series of six Thursday evenings for twelve people, plus a taster workshop on a Saturday every month. The series has to be paid in one go, because an idle wheel costs as much as a busy one. The Saturdays sell out in a week, and then the emails keep coming from people who would still like to join.
How it goes
Step 1
You open your calendar with a maximum per session
Every date has its own number of places. Full is full: nobody gets added beyond the number of workbenches.
Step 2
The series sells as a single sign-up
Six evenings, one price, one payment in advance. The participant gets the confirmation in their inbox straight away, with the studio's address.
Step 3
Their place sits in their phone
The confirmation goes into their wallet, with the date, the time and the address. That saves you the Thursday-morning email asking what time it started again.
Step 4
At the door you see at a glance who is there
At a workshop you scan the code or tick the name on today's list. You also see who did not show up — handy when you decide whether to add an extra date.
Why it fits here
Paid before the lesson starts
Signing up means paying. That saves you chasing people afterwards and it is the only way to keep a small group viable.
Places that are genuinely limited
A hard maximum per session and its own number per time slot. Nobody ever gets in who cannot be fitted.
No fee per sign-up
A fixed amount per month, however many workshops you give. What you charge for a series, you keep.
Gift vouchers that land in your own calendar
Someone buys a voucher for a workshop; the recipient picks their own date in the same calendar. You have nothing to keep track of.
Starting small costs nothing
Up to 100 paid sign-ups per workshop or series you stay on the free plan, for as many workshops as you like and with no card details. If your calendar grows, the plan follows — not the other way round.
The sum
In our example, at least €237.00 a year stays in your own till.
What it costs
300 paid tickets at €45.00 each: €13,500.00 going through your own till.
Three hundred sign-ups a year is one series a month plus the separate Saturdays, each for twelve people. With a percentage per sign-up you pay that again every year, including the years that disappoint.
With a platform that charges per ticket
€237.00 to €492.00
With us, the Free plan, per year
€0.00
All amounts are excluding VAT and per year. The rates we compare against are the going per-ticket rates in this market; we charge a fixed amount and nothing per ticket.
Frequently asked questions
What happens when a session is full?
A full session stays visible but can no longer be booked, and the calendar opens on the next date with free places. Add an extra date and it is on sale straight away.
What if someone cannot make one evening of the series?
You refund that part, or you give them a gift voucher worth that evening. The voucher lands in their inbox straight away, and with it they pick a new date in your calendar themselves.
Can I show my sign-ups on my own website?
Yes. You paste one snippet of code into your page and your calendar sits in it. Visitors do not leave your site to sign up.
I teach in two languages. Is that possible?
Your sign-up page and your confirmation emails exist in seven languages, and you choose which ones you offer. A participant reads them in their own language while you work in yours.
Get started
Put your next workshop online with the right number of places and sign yourself up to see what a participant gets. Then share the link in your newsletter.
In the guide
Worth knowing before you start
The handful of terms that come up most often in this line of work, explained plainly.
- The registration form A registration form is where most sign-ups are lost, and almost always because it asked for something nobody needed to know.
- Online booking Online booking mostly replaces the phone call nobody had time to answer, which is why its biggest effect is on the people who work there.
- The waiting list A waiting list turns the people who arrived too late from a lost audience into the first ones you contact when a place comes back.
- Capacity management Capacity management is deciding what full means for your room, and then making sure the sale respects it without anyone watching the numbers.